Requesting your private data – GOV.UK

Requesting your private data – GOV.UK

This doc offers particulars on the sorts of data offered by the Division of Training (DFE) holds and how one can request data. the DFE is the information controller of your private data. This consists of when data is collected or processed by third events on our behalf.

We could change this doc and encourage you to verify it once in a while.

the DFE The Private Info Constitution offers additional details about how we use your private data and your rights.

Your rights

You have got the correct to ask us or any of our implementing businesses to:

  • To acquire a replica of your private information and particulars of its supply
  • If we course of your private information and the way lengthy we’ll retailer it
  • For an outline of the information we maintain about you
  • The explanations we maintain it and who we could share it with, for instance, Ofsted
  • Your proper to make a criticism to the Info Commissioner’s Workplace or another supervisory authority
  • About automated choice making (together with profiling) and details about the logic concerned. It might have significance and potential penalties of therapy for the person
  • In regards to the processes in place to guard your information whether it is transferred to a 3rd nation or worldwide organisation

Basic Information Safety Regulation in the UK (UK GDP) offers you sure rights about how your data is collected and used. These embrace:

  • The precise to learn concerning the assortment and use of your private information – that is known as the “proper to learn”
  • The precise to see the non-public data we maintain about you – that is known as a “proper of entry”, often known as a topic entry request (SR), a Information Topic Entry Request (DSAR) or a Proper of Entry Request (RAR).
  • The precise to ask us to vary any data that you just consider will not be correct or full – that is known as the “proper to rectification”
  • The precise to ask us to delete your private data – that is known as the “proper to erasure”
  • The precise to ask us to cease utilizing your data – that is known as the “proper to limit processing”, and
  • “Your proper to object to the processing” of your data, in sure circumstances
  • Rights concerning automated decision-making and profiling
  • The precise to withdraw consent at any time (the place acceptable)
  • The precise to complain to the Info Commissioner if you happen to really feel we have now not used your data within the right manner

the DFE Our Privateness Notices present particulars of your rights for every processing exercise.

For extra details about your rights, see DFE Information safety coverage or ICO web site.

Request your private data

You have got the correct to request entry to your private data. This is named a topic entry request (SR).

To make SRThe quickest manner is to make use of DFE Contact type.

Or you may publish your request to the Information Safety Workplace.

Embody as a lot data as attainable concerning the data you want and the years you want the knowledge. If attainable, inform us which a part of the division has the knowledge. This can assist us decide the knowledge you want extra shortly. Additionally, you will want to inform us your telephone quantity and handle, in case we have to contact you.

We could have to confirm your identification and your proper to entry the knowledge you request. To confirm your identification, we could ask for a replica of your passport, photograph driver’s license or proof of your handle.

We’ll try to answer your request inside one calendar month. Nevertheless, in case your order is advanced, this will take an extra 2 months, however we’ll let you already know if so.

Request private details about your studying

You’ll be able to request details about your studying, akin to:

  • Additional instructing and work-based studying information collected within the particular person learner document (ILR)
  • Larger schooling data collected by the Larger Training Statistics Authority
  • Pupil attainment, pupil traits (together with handle data) and a few social service data are collected within the Nationwide Pupil Database (NPD), and nearly all of information obtainable within the NPD relate to kids who attended faculty in England from the 2001 to 2002 tutorial yr onwards. – Full particulars of all information obtainable in NPD could be discovered beneath the Information Search and Discover service within the NPD Digital Service or NPD Spreadsheets

We don’t cowl all academic establishments nor can we cowl Welsh faculties.

Request a replica of your Private Studying File (PLR)

Your PLR paperwork your basic {and professional} {qualifications}. This consists of the {Qualifications} and Credit score Framework (QCF), A-levels, GCSEs, BTEC, diplomas and job expertise. If you wish to view a replica of your PLR, it’s normally faster to contact your studying supplier first.

In case your schooling supplier can’t show you how to, you may order a replica of your PLR via them DFE. You should make this request through e mail, see Accessing your Private Studying File for particulars.

Requests from kids

Kids have the identical information rights as adults, however we could have to assess a toddler’s competence to behave independently if they’re beneath 12 years previous.

Requests from mother and father

In case your youngster is beneath 12 or deemed ineligible, you may submit an software on their behalf. You may be requested to verify your parental duty.

Request private data as a instructor

If you’re a instructor, you may request any private data we maintain about you, akin to:

  • Certified Trainer Standing (QTS)
  • Penalties of instructor misconduct
  • Lecturers’ pension information

Requesting private data after submitting a criticism

You probably have made a criticism a few faculty or extra academic establishment, you may request a replica of your case file.

You too can request a replica of your case file in case you have filed a service criticism with the division or any of its govt businesses.

Request different private data

You might also request private data referring to:

  • Fund your studying
  • Complaints about faculties or academies
  • Complaints about Sorry

How you can contact us

Contact our information safety group with questions on how we use your data by:

Emma Warram

Information Safety Officer

Division of Training (B2.28)

7 and eight Wellington Place

Wellington Road



E mail:

If you must contact us about anything, use the contact type.

For those who can’t full the contact type, write to:

Training Division

Piccadilly Gate

Retailer Road


M1 2WD

How you can file a criticism

You probably have any considerations about how we use your private data, you can also make a criticism in writing to the Information Safety Officer:

Emma Warram

Information Safety Officer

Division of Training (B2.28)

7 and eight Wellington Place

Wellington Road



You too can complain to the ICO in case you are sad with the best way we have now used your information by writing to:

Info Commissioner’s Workplace

Wycliffe Home

Sizzling water




Contact ICO
Helpline quantity: 0303 123 1113

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